| Tender ID: | 12 |
| Tender Name: | Hire of Short Term Communications Expert |
| Reference Document: | Terms of Reference and Notice of Supplementary Information |
| Open Date: | 17 April 2015 |
| Close Date: | 4 May 2015 |
| Required Pre-qualification | Not Applicable |
| Email Bids to: | Tender.Ocean_Comms@forumsec.org |
| Email Queries to: |
Ms Simone Stevenson - Ocean Management Officer at simones@forumsec.org |
| Alternate Physical Delivery Address: |
Pacific Island Forum Secretariat Ratu Sakuna Rd Suva FIJI |
Overview:
The Pacific Islands Forum Secretariat (Forum Secretariat) is seeking requests for proposals from a suitably qualified individual or communications company or relevant consortium to design and deliver an “Advocacy and Communication Strategy” for the Framework for a Pacific Oceanscape (FPO).
A terms of reference can be downloaded here for bidders to consider when submitting proposals. Please click here to download the Notice of Suppliementary Information to the TOR.
Proposals are to be submitted via email Tender.Ocean_Comms@forumsec.org by 4 May 2015 with this subject line: Ocean Advocacy and Communications Strategy proposal.
A contract will be awarded and drafted for consideration by the successful bidder in accordance with the Forum Secretariat’s conditions for consultancy contracts.
It is estimated that the Services will commence on or before 14 May and that the scope of work will be delivered on a part time basis over a maximum period of four months.
For any service provider requiring clarification relating to the scope of work and submission of proposals or evaluation process, you may contact Ms. Simone Stevenson, Ocean Management Officer at simones@forumsec.org or contact 3312600 ext 2276.
If you have any questions or would like any clarifications, please post a Comment below. We will post the reply here.
Comments
The criteria ‘Demonstrated experience and knowledge of consultation and advocacy methods appropriate to the Pacific region’ was incorrectly advertised as being weighted at 20%, when it should have been advertised as being weighted at 8%. This was due to a typing error in the document. The evaluation panel assessed the proposals against the correct weighting of 8%.
The evaluation panel considered the discrepancy and concluded that this error made no difference to the final rankings of the proposals.
Answer: Please refer to the notice of supplementary information which should address your query along with other relevant information. Just to reiterate though, yes, one face to face trip to Suva, Fiji should be factored into your methodology and quote.
Answer: Please refer to the tender Terms of Reference and Notice of Supplementary Information to the original terms of reference for further information on the evaluation process for this tender.
Answer: Please refer to the tender Terms of Reference and Notice of Supplementary Information to the original terms of reference. I would also point you to our website for further information regarding the Framework for a Pacific Oceanscape, Pacific Ocean Commissioner and Pacific Ocean Alliance: http://www.forumsec.org/pages.cfm/strategic-partnerships-coordination/pacific-oceanscape/
Answer: I am unable to give you a budget indication in dollars, but please see the supplementary information for further details on time commitments which may inform your quote development.
Answer: We do not have any restrictions around the consultant working remotely, however this might have implications for the price you are able to quote, as the project should include at least one trip to Suva, Fiji for face-to face consultation (please see supplementary information). It will also be important to articulate in your proposal how you propose to address any challenges which may arise from working remotely.