Tender ID: T14/2017
Tender Name: Independent External Audit of the Pacific Islands Forum Secretariat for financial years 2017 to 2019
Reference Document:  TOR
Open Date: 26-07-2017
Close Date: 5pm 24-08-2017 (Fiji time and date)
Required Pre-qualification Refer to TOR
For further queries:

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Submissions to:

Submission must be forwarded in PDF format following the instructions at www.tenders.net/forumsec  

 *All interested bidders will need to register at
www.tenders.net/forumsec

REQUEST FOR TENDER

Independent External Audit of the Pacific Islands Forum Secretariat for financial years 2017 to 2019

1. Background

The Pacific Islands Forum Secretariat (PIFS) invites Expressions of Interest from suitably qualified locally and international based suppliers who wish to provide external audit services to the Secretariat.

2. Purpose

The purpose of this Request for Tender is to seek responses from interested parties who wish to provide the above stated services to the Secretariat.

3. Summary of Scope of Works

To propose and conduct the audit in close consultation with the Secretariat’s Financial Services team as per specifications set out under the Terms of Reference (TOR) document which can be downloaded from www.tenders.net/forumsec.

4. Content of Tender Submissions

All correspondence and documents related to the tender exchanged by the tenderer and the Contracting Authority must be written in English. The tender must comprise of a Technical offer and a Financial offer, which must be submitted in separate labelling (refer to Section 5 – Evaluation of Tenders).

4.1 Technical offer
The Technical offer template can be downloaded through www.tenders.net/forumsec. The Technical offer must complete the following sections:

I. Tenderer’s details
II. Relevant Experience of the Firm
III. Cost Effectiveness and Qualification and Relevant Experience of Staff
IV. Effectiveness of Proposed Methodology and Proposed Timeframes

4.2 Financial offer
The Financial offer must be presented as an amount in Fijian Dollars (FJD) and must be submitted using the template downloadable via www.tender.net/forumsec

5. Evaluation of Tenders

5.1 Evaluation of technical offers
The quality of each technical offer will be evaluated in accordance with the technical scoring criteria and the weighting detailed below:

5.2 Evaluation of financial offers
Upon completion of the technical evaluation, the financial offers will be opened. Tenders exceeding the maximum budget available for the contract will be eliminated.

5.3 Choice of selected tenderer
The best value for money is established by weighing technical quality against price on an 80/20 basis.

HOW TO APPLY

Submissions should be clearly marked as:

REQUEST FOR TENDER - “Independent External Audit of the Pacific Islands Forum Secretariat for financial years 2017 to 2019”

Method of Submissions:
Interested audit firms are encouraged to provide written submissions including a copy of curriculum vitaes and a financial proposal.

Submissions must be forwarded in PDF format following the instructions at: www.tenders.net/forumsec.

Note: Tenders must be submitted with clear labelling of the technical offer and the financial offer. The Technical Offer documents must be saved and submitted clearly labelled “A. Technical Offer”. Financial Offer documents must be saved and submitted clearly labelled “B. Financial Offer”.

The electronically submitted documents should be converted to the PDF format. Please note that the maximum file size allowed is 10mbs.

*All interested bidders will need to register at www.tenders.net/forumsec.

Deadline for Submissions:
Submissions need to reach the Forum Secretariat by 5pm (Fiji time) on Thursday 24 August 2017.

Late or incomplete tenders will not be considered.

All queries or requests for information must be submitted via the Question and Answer Forum on www.tenders.net/forumsec before Monday 14 August 2017.

All queries will be responded to via the Question and Answer Forum on www.tenders.net/forumsec before 5pm on Friday 18 August 2017.

Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the Secretariat’s tender must be directed to the following email: Audit.Complaints@forumsec.org. This email address will forward your complaint to the audit and risk sub-committee which is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.

In the event that further information is required by the Secretariat in relation to the Request for tender, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.

 

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