Tender ID: 11
Tender Name: Review of the Smaller Island States (SIS) Programme Unit - Pacific Islands Forum Secretariat
Reference Document:  Terms of Reference
Open Date:  26-03-2015
Close Date:  4.30pm 08-04-2015
Required Pre-qualification  Not Applicable
Email Bids to: Tender.SISReview@forumsec.org 
Contact person Mr Alfred Schuster and Mr Fakavae Taomia
Emails:   alfreds@forumsec.org ; fakavaet@forumsec.org 
Alternate Physical Delivery Address:

Secretary General

Pacific Islands Forum Secretariat

Private Mail Bag




Review of the Smaller Island States (SIS) Programme Unit – Pacific Islands Forum Secretariat

About the Pacific Islands Forum Secretariat

The Pacific Islands Forum was founded in August 1971 and currently comprises 16 independent and self-governing states in the Pacific. Forum Leaders meet annually to develop collective responses to regional issues.


The Forum’s administrative arm is the Pacific Islands Forum Secretariat (PIFS), based in Suva, Fiji. It acts as the Secretariat for Forum-related events, implements decisions by the Leaders, facilitates the delivery of development assistance to member states, and undertakes the political and legal mandates of Forum meetings. The Forum Secretariat is also mandated to coordinate the implementation of the Framework for Pacific Regionalism.

The Smaller Island States (SIS) grouping comprises of the Cook Islands, Kiribati, Nauru, Niue, Palau, Republic of the Marshall Islands and Tuvalu.  In 2006, the Smaller Island States Unit was formally established and set up at the Pacific Islands Forum Secretariat following the Leaders’ decision to“develop new initiatives and advocate for the needs of Smaller Island States, particularly given their limited capacity and fragile and vulnerable environment, including to climate change.”

The Forum Secretariat is an Equal Opportunity Employer.

About this Opportunity

An important opportunity exists for a suitable consultant to undertake the review of the Smaller Island States Programme Unit at the PIFS.  We invite interested candidates to consider the Terms of Reference and submit a technical and financial proposal for the required consultancy services.

Interested applicant’s proposal should be:

• expressed in Fijian dollars; and
• broken down by component as outlined in the Terms of Reference.

In assessing your technical proposal, PIFS will evaluate your understanding of the TOR and consultancy requirements, your knowledge and experience in the Smaller Islands States, your methodology and experience for carrying out the work and the calibre of your technical skills proposed for the job in realizing the output.

The technical and financial merits of your proposal will be evaluated by allocating 70% weight to the technical proposal and 30% weight to the financial proposal.


Skills and experience

Applicants should have an advanced university degree (Masters or equivalent) in development studies, international relations, economics or other related field and substantial experience in the provision of strategic policy advice on development issues preferably within the Forum’s Smaller Island States.  Knowledge and understanding of the development issues facing SIS countries, experience of technical assistance within the region, and experience in designing and implementing effective consultation methodologies are essential.

Work on this review is expected to commence on 27 April  2015.


Interested applicants should refer to the Terms of Reference. The format of proposals submitted should be as specified in the Terms of Reference.

Interested applicants are advised to email their submissions and clearly marked as follows:

“Proposal for the review of the Pacific Islands Forum Secretariat’s Smaller Island States Programme Unit”

Proposals should be addressed to the Secretary General, Pacific Islands Forum Secretariat, Private Mail Bag, Suva, and can be sent electronically to Tender.SISReview@forumsec.org   For any queries regarding this consultancy please do contact Mr Alfred Schuster - alfreds@forumsec.org  and Mr Fakavae Taomia - fakavaet@forumsec.org .

Proposals should be received by close of business on Wednesday 8 April 2015

Tentative Work Plan for the Consultancy Services

The tentative work plan for this tender and consultancy work is tabulated below for ease of reference; a more detailed work plan and timeline will be finalised upon securing of consultancy services.



Desktop review of SIS Programme Unit Fourth week April 2015
Survey questionnaire completed and despatched to SIS Officers First week of  May 2015
 Country consultation visits to all SIS countries (average 3 days in each SIS) First week of May 2015
First draft of the Review Report submitted to the Review Steering Committee for feedback. End of June  2015
 Draft Review Report circulated internally and to CROP Agencies and SIS for feedback and comments. End of June 2015
Feedback on draft report to Consultant for revision Mid- July 2015
Revised Draft Report submitted to the Review Steering Committee for finalisation. End of  July 2015
Review Steering Committee  to present the draft Review Report and its recommendations to SIS Officials Meeting in 2015 11 August 2015
Final Draft of the Review Report presented to SIS Leaders for endorsement 07 September 2015



In the event that further information is required in relation to the tender proposal, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.

If you have any questions or would like any clarifications, please post a Comment below.


0 #1 Flagwatcher 2015-03-16 02:50
This looks like a good initiative, PIFS

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