| Tender ID: | 19 |
| Tender Name: | Request for Proposal - Forum Secretariat Staff Insurance |
| Reference Document: | Request for Proposal Document |
| Open Date: | 8.30am 28-09-2015 |
| Close Date: | 11.59pm 08-10-2015 |
| Required Pre-qualification | Refer to information highlighted in Request for Proposal Document |
| For further information: | |
| Deliver Bids by Email to: |
Overview:
The Pacific Islands Forum Secretariat requests interested insurance providers for proposals for the provision of insurance coverage for staff under the following broad categories:
• Term Life;
• Personal Accident;
• Medical; and
• Travel.
Background
The Secretariat currently takes out insurance covers for employees as described above. All insurance covers are due to expire on 31 December 2015.
The insurance coverage should be one that is inclusive of all staff and dependents, including those with pre-existing conditions.
Interested parties must provide evidence to support their ability to provide the products, value for money service and contact details of referees.
Further Information
Further information on the Request for Proposal document should be requested via Tender.STAFFINSURANCE@forumsec.org .
Proposals should be submitted by email to Tender.STAFFINSURANCE@forumsec.org before 11.59 pm Suva time on Thursday, 8th October 2015.
Comments
Dear Bidder,
Thank you again for your bid for our Insurance business.
Please note the following dates which can be used as a guide for when you can expect a response from us.
Activities Dates
Close of RfP 1 October 2015
Selection of Bidders 14 October 2015
Request for Tender from Bidders 27 October 2015
Close of Tender 13 November 2015
Tender Opening 16 November 2015
Appraisal and Evaluation 17– 20 Nov 2015
Report to the Secretary General 1 December 2015
Award Contract and notify all Tenderers 14 December 2015
Contract Start Date 1 January 2016
Vinaka
Insurance Tender Committee’
Please note that the following requirements are now also required of submissions.
1. Medical Insurance: Options for Outpatient coverage.
2. Medical Insurance: The different levels of coverage available ((eg Bronze, Silver and Gold) and options for topping up coverage to the next level up by staff.
3.Travel Insurance: Options for temporary additions for participants at Forum Secretariat meetings.
Tender Committee
Refer to Answer in Comment#2.
I refer to the publication on your website regarding the Tender for Staff Insurance.
We hereby register our interest in participating in this tender.
To enable us to provide you with our competitive rates and covers, please kindly forward us the following:
. Past Three years claims experience
. Member Listing
We anticipate your positive response.
There are two stages to this tender:
1. Request for Proposals; and
2. Submission of Quotation.
What is required by the due date of 8 October is proposals detailing the insurance package offered.
The Secretariat will analyse the offers for best fit with our requirements and those proposals that fit well will be asked to submit a quotation.
The request for Quotations will be given with the Claims History, Value of Accidental Cover for every staff member and list of staffs’ spouse, dependents and dates of birth.
I have downloaded the Request for Proposal file for the above from your website and humbly seek assistance in speaking to someone regarding information we will need to prepare a comprehensive proposal.
The information I wish to discuss or obtain are ;
1. Claims History.
2. Value of Accidental Cover for every staff member.
3. Full list of staff’s spouse and dependents and dates of birth.
I look forward to your valuable reply.